One of BPI’s team members receives an average of over 2,147 emails a month and admits that moderating an inbox can be a full time job in itself.
There is an application called Business of Your Brain that can look into your existing Microsoft Outlook inbox to arrive at numbers for a great deal of things, but we use it for tracking volume of emails. (For the record, that same team member’s outbound messages are averaging 603 per month. Not sure yet if the incoming to outgoing ratio is good or bad.)
We are now in the last month of the year. A concentrated effort will be made to clean up inboxes and organize the messages to be useful further down the road. Below are some tips on cleaning up your mailbox as we head into the last month of the year and start fresh in 2013. Remember that you are the human in the relationship and need to take control of the situation.
- Follow the 4-D Formula. Do it Now, Decide when to do it, Delegate it, Delete it.
- Unsubscribe from every Spambot email list that you are on. Do you really need to get weekly updates on sales at the Adidas Outlet, the daily update from Groupon, or weekly Tech Tips from Information Week?
- Take 5 minutes a day and a week to scroll through your inbox and find messages that you no longer need.
- Pick a date in time in the past and permanently delete files from your trash.
- Create a personal folder and move needed emails to a personal folder. Directions for creating a PST for the Microsoft Outlook client can be found here.
Follow these simple ideas and you will have a clean looking inbox to start the new year. Please remember to check with your local IT Staff to make sure they are in agreement with these concepts before implementing.