Manage the TCO

26 Feb

Car FuseHopefully in everyone’s lifetime, they have the opportunity to purchase a new car. The sense of pride in owning something brand new is only surpassed by the commitment and common sense to keep up with all the required maintenance to keep this significant investment in tiptop shape. Now imagine shortly after purchasing the vehicle a fuse blows or a headlight fails. You are certain this will be covered under the car manufacturer’s warranty, so you reach for the Owner’s Manual in the glove box only to find none exists.

No warranty coverage statement. No recommended replacement part numbers. No suggested maintenance schedules. Not even an illustrated diagram of your vehicle’s fuse box. Being the savvy consumers we all are, there certainly are ways to obtain the information required to identify and secure replacement parts, discover what assemblies in the vehicle are still under warranty, and establish maintenance schedules that will keep the vehicle running correctly.

eCommunication diagram

However, absent the manufacturer’s documents and, more importantly the accurate and consolidated information contained in these documents, it would require your valuable time, potential investment of unnecessary dollars, frustration of investigating each situation, and overall uncertainty of proactive actions which will enable you to maximize the life of your vehicle. Another way to view this situation is to consider how you would effectively manage the Total Cost of Ownership (TCO) for the life of the vehicle.

Is this scenario plausible or likely to occur the next time you purchase a new vehicle? Absolutely not!

However, as the engaged team at BPI continues to listen to our clients’ and business partners’ challenges and desires to improve inefficiencies, we continue to search for services, tools, and workflows that will add value to their organizations. One of the ongoing challenges we hear from facility management staff, owners, general contractors, and architects is the need to have a timely, consolidated, and accurate central repository of construction documents for the complete project.

The various types of documents included in this tool would be submittals, as-builts, shop drawings, warranty information, maintenance schedules, and more. Based on this feedback, BPI developed a robust project closeout tool and is excited to introduce eArchive as a service for both existing and new construction projects.

eArchive has a number of strong features that assist clients in ongoing project and facility management while minimizing the time they spend focused on those responsibilities. Best of all, eArchive contributes to managing and reducing an organization’s TCO.

Features include:

  • Works with existing or new projects
  • Customized
  • Integrated document vault
  • Connect the dots on a project at a glance and assign specific permissions
  • Quickly search and review project documents
  • Organized, view-able, and searchable format
  • Complete project and document history

Contact BPI for a demonstration on our very intuitive and interactive eArchive software that can also be used in conjunction with an iPad and/or Canon plotter. Our specialists can take the oldest most delicate plan sheets and turn them into your very own Digital Document Resource Station.


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